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IMS - QHSE Management System Document Matrix

IMS is intergrated management system that may consist of QMS based on ISO9001 integrated with EMS. QHSE IMS is integration between QMS, EMS and OHSMS. It can be based on ISO9001, ISO14001 and OHSAS18001. Other integration can be between QMS and industry specific QMS such as IATF16949 for automotive, AS9100 for Aerospace etc. To provide the guide for documented Information required for IMS, we develop the table matrix that use the word “Recommend”, and “Mandatory”. Recommend mean that the documented information is not compulsory but highly recommended to organization as the best practice and to address the requirements. While the word mandatory is list in remark to indicate that ISO9001;2015, required the documented information to be maintain or retain.

Clause #

ISO9001:2015

ISO14001:2015

OHSAS18001:2007

Maintained (Documents)

Retained (Record)

Remark

4 Context of the Organization  Context of the organization (title only)        
4.1 Understanding the organization and its context Understanding the organization and its context   Recommend to have list of issues-link with risk & opportunities Management Review - Including result of monitoring  
4.2 Understanding the needs and expectations of interested party Understanding the needs and expectations of interested parties   Recommend to have legal register Management Review - Including result of monitoring  
4.3 Determining the scope of QMS Determining the scope of the environmental management system   Recommend to maintained Quality Manual   Mandatory to maintain
4.4 QMS and its processes Environmental management system 4.1 OH&S management system - General Recommend to maintain in process ID   Mandatory to maintain for QMS
5 Leadership    Leadership (title only)        
5.1 Leadership and Commitment Leadership and commitment        
5.1.1  General          
5.1.2  Customer focus          
5.2 Quality Policy Environmental policy 4.2 OH&S policy Environmental policy, OSH policy or IMS policy   Mandatory to maintain
5.2.1 Establishing the quality policy          
5.2.2  Communicating the quality policy     Quality Policy   Mandatory to maintain
5.3 Organizational Roles, Responsibilities and Authorities Organizational roles, responsibilities and authorities 4.4.1 Organizational roles, responsibilities and authorities Recommend to maintain organization chart and job decription    
6 Planning Planning (title only)        
6.1 Action to address risks and opportunities  Actions to address risks and opportunities (title only)   Recommend to have list of issues-link with risk & opportunities    
6.1.1   General   Recommend to have list of issues-link with risk & opportunities   Mandatory to maintain
6.1.2   Environmental aspects 4.3.1 Hazard identification, risk assessment and
determining controls
Recommend to maintain environmental aspect procedure and aspect impact list and maintain HIRADC   Mandatory to maintain
6.1.3   Compliance obligations 4.3.2 Legal and other
requirements
Recommend to maintain compliance obligation procedure and compliance register   Mandatory to maintain
6.1.4   Planning actions        
6.2 Quality objectives and planning to achieve them Environmental objectives and planning to achieve them (title only) 4.3.3 Objectives and
programme(s)
Quality, HSE Objectives   Mandatory to maintain
6.2.1   Environmental objectives   Enviromental objectives   Mandatory to maintain
6.2.2   Planning actions to achieve environmental objectives        
6.2.3   Planning actions        
6.3 Planning of changes      Recommend to maintain management of change procedure (MOC)    
7 Support Support (title only)        
7.1 Resources Resources Resources, roles,
responsibility,
accountability and
authority
     
7.1.1 General          
7.1.2 People     Recommend to maintain Recruitment procedure    
7.1.3 Infrastructure     Recommend to maintain Asset management & Maintenance (Corrective/ Preventive) Procedure    
7.1.4     Environment for the operation process        Recommend to maintain Asset management/ work environment procedure    
7.1.5  Monitoring & Measuring resources          
7.1.5.1  General     Recommend to maintain Calibration procedure Calibration report Mandatory to retain
7.1.5.2  Measurement Traceability     Recommend to maintain Calibration procedure Calibration report Mandatory to retain
7.1.6  Organizational Knowledge     Recommend to maintain knowledge management procedure Recommend to retain lesson learned  
7.2 Competence Competence Competence, training
and awareness
  Retained comptency record Mandatory to retain
7.3 Awareness Awareness        
7.4 Communication Communication (title only) Communication,
participation and
consultationCommunication,
participation and
consultation
Recommend to maintain communication matrix Communication record Mandatory for EMS
    General        
    Internal communication        
    External communication        
7.5 Documented Information               Documented information (title only) 4.4.4 Documentation      
7.5.1  General General        
7.5.2  Creating and Updating Creating and updating   Recommend to maintain control of documented information procedure    
7.5.3  Control of documented information Control of documented information 4.4.5 Control of documents Recommend to maintain control of record procedure    
8 Operation               Operation (title only)        
8.1 Operation Planning and Control Operational planning and control 4.4.6 Operational control Recommend to maintain quality plan/ EHS operational control   Mandatory to maintain for EMS and OHS
8.2 Requirements for products and services Emergency preparedness and response 4.4.7 Emergency preparedness and response Emergency Preparedness Response Plan and review   Mandatory to maintain for EMS and OHS
8.2.1  Customer Communication     Recommend to maintain customer complaint/ feedback procedure    
8.2.2  Determining the requirements for product and services     Recommend to maintain sales/ marketing procedure    
8.2.3  Review of the requirements for products and services     Recommend to maintain contract/ order review procedure Retain contract/ order review record Mandatory to retain
8.2.4  Changes to the requirement for products and services     Recommend to maintain management of change procedure (MOC)    
8.3 Design and development of product and services          
8.3.1 General     Recommend to maintain design and development procedure    
8.3.2 Design and development Planning     Recommend to maintain project plan    
8.3.3 Design and development inputs       Design input i.e. specs Mandatory to retain
8.3.4 Design and development controls       Review, verification, validation records Mandatory to retain
8.3.5 Design and development outputs       Design output i.e spec, drawing etc Mandatory to retain
8.3.6 Design and development changes       The changes and result of reviews Mandatory to retain
8.4 Control of externally provided processes, product and services     Recommend to maintain purchasing procedure    
8.4.1  General       Evaluation, selection, monitoring performance and reevaluation Mandatory to retain
8.4.2  Type and Extent of Control     Recommend to maintain supplier quality manual    
8.4.3  Information for external providers       PO, contract   
8.5 Production and Service Provision   \      
8.5.1  Control of production and service provision     Recommend to maintain quality plan, Work Instruction, schedule Record required from quality plan  
8.5.2   Identification and Traceability       Traceability record Mandatory to retain
8.5.3 Property belonging to customers or external provider       Customer property record Mandatory to retain
8.5.4  Preservation     Recommend to maintain handling, storage procedure    
8.5.5  Post Delivery activities     Recommend to maintain post delevries procdure i.e. warranty, servicing etc    
8.5.6  Control of changes       Change record Mandatory to retain
8.6 Release of products and services     Recommend to maintain quality plan and outgoing procedure Record required from quality plan Mandatory to retain
8.7 Control of Non conforming output     Recommend to maintain control of NC procedure Non conformance record Mandatory to retain
9 Performance evaluation Performance Evaluation 4.5 Checking      
9.1 Monitoring, measurement, analysis and evaluation Monitoring, measurement, analysis and evaluation (title only) 4.5.1 Performance
measurement and
monitoring
     
9.1.1  General General     Monitoring, measurement, analysis, evaluation record Mandatory to retain
9.1.2  Customer satisfaction Evaluation of compliance 4.5.2 Evaluation of Compliance    Customer satisfaction record/ Evaluation compliance record Mandatory to retain
9.1.3  Analysis and evaluation.       Analysis and evaluation record  
9.2 Internal audit Internal audit (title only) 4.5.5 Internal Audit    Audit program and result Mandatory to retain
9.3 Management review Management review 4.6 Management Review   Management review record Mandatory to retain
9.3.1  General          
9.3.2  Management review inputs          
9.3.3  Management review outputs       Management review record Mandatory to retain
10 Improvement          
10.1 General General        
10.2 Nonconformity and corrective action Nonconformity and corrective action 4.4.3  Incident, corrective & preventive action Recommend to maintain corrective action procedure NC and corrective action record Mandatory to retain
10.3 Continual improvement Continual improvement     Management review record  

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